Property Management Software

FAQ > Managing Vendors

1. What is the vendor page for?
2. Do I have to use the vendor page?
3. How can I add vendor information in SimplifyEm?
4. Where can I generate the list of vendors I have and their contact information?
5. I pay my vendors at the same time I input my expenses in SimplifyEm, do you handle that?
6. How do I know how much of a check to write to each vendor?
7. How do I map my existing expense transactions to vendors I just added?
8. How can I generate Vendor Balance Reports?

3. How can I add vendor information in SimplifyEm?

Vendor information can be added easily on the Vendor page:

1. Go to the Vendor page by clicking on the Vendor link at the top of the page.

2. Click on "Add Vendor" link to start adding your vendor.

3. You will come to the Add Vendor page. You can enter the Vendor name and contact information here.

SimplifyEm also allows you to map existing transactions to the vendor you are adding. This will automatically map this vendor all transaction for the row on your worksheet. Learn how you can map existing expense transactions to vendors you just added

4. Where can I generate the list of vendors I have and their contact information?

SimplifyEm allows you to generate a report with the list of all your vendors and their contact information. You can do so by going to the Repots page, under the Vendor section and click on Vendor Contact Report.

5. I pay my vendors at the same time I input my expenses in SimplifyEm, do you handle that?

There are two ways to handle vendor payments in SimplifyEm:

1. You can indicate an expense transaction as payment made to the vendor when you enter the expense on the worksheet if you made a payment to the vendor the same day as the expense.

For example, you paid $200.00 on Oct 22nd to "Tim the Handyman" for doing some repairs on your property. On the Worksheet, you record this $200.00 as an expense for a row Handyman (1).

You can also indicate that this $200.00 is already paid to the vendor by selecting "Vendor Payment done" under the details section (2) as shown below:

2. You can enter a vendor payment on the vendor page when you get an invoice from 'Tim the Handyman' on Nov 1st and actually made a payment to the vendor at the end of the month.

For example, the vendor did a job for $200.00, you would do the following to note the $200 as a Vendor payment:

1. Go to the Vendor page by clicking on 'Vendors' link at the top of the page.

2. Locate the vendor for whom you want to enter vendor payment and click on 'Record' next to the Vendor Payment.

3. This will bring up a window that allows you to enter the Vendor Payment. You can now add the vendor payment of $200.00 as of Feb 28 2009 and click on SAVE. This Vendor payment will show up in the appropriate Vendor Balance Report.

Note:You can add multiple vendor payments by clicking on the 'Record Another Payment' link. It will create a new row for you to enter the new vendor payment.

6. How do I know how much of a check to write to each vendor?

The vendor balance is how much you'd pay the vendor to be paid in full with all his expenses. Let's says you have three expenses from Joe's gardener - the vendor across three separate properties for $50 each. When you generate the Vendor Balance Report, you'd see vendor balance of $150. You can do a vendor draw of $150 in order to pay in full to the vendor.

See details on how to generate the vendor balance report.

7. How do I map my existing expense transactions to a vendor I just added?

When you add a new vendor in SimplifyEm, it allows you to map any existing expense transactions on your worksheet to the vendor. You can do so from the Vendor page while adding a vendor or editing an existing vendor.

1. Go to the Vendor page by clicking on 'Vendors' link at the top of the page.

2. Locate the vendor from the existing list and click on Edit link or add a new vendor to map existing expense transaction to a vendor.

3. On the Add/Edit Vendor Detail page, click on "Map vendor to expense row" link. This will expand the section showing all existing expense rows for all your properties on the worksheet.

4. Select the row you want to map to the vendor by selecting the checkbox. If a name already exists instead of a checkbox, it indicates another vendor is already mapped to the row.

Note:Mapping a vendor to a row on the worksheet will default this vendor all existing transctions. You can always change the Vendor for a transaction by editing the details.

8. How can I generate Vendor Balance Reports?

See details on how to generate the vendor balance report.